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Services / Document AI

Document AI that reads your paperwork into your systems.

Invoices, CMRs and customs documents read into your ERP or TMS, with a person checking the doubtful ones.

Send us 3 sample documentsBook a call

01 / Problems

Problems we solve

Document work is where many organisations lose the most time to routine. This page covers reading and checking documents; other kinds of automation are on the AI engineering page.

  • Retyping from PDFs and e-mailsPeople key data from documents into the ERP or TMS, and the volume rises with every new customer.
  • Layouts that never stay the sameEvery supplier and carrier has its own format, so template-based tools need constant upkeep.
  • Errors found too lateA wrong number or a missing document is discovered after booking, when it costs more to fix.
  • Documents that cannot leave the organisationContracts, privacy rules or your own policy rule out a public AI service for this paperwork.

02 / Documents

Documents we read

We start with one document type and add more once the first one works. If your paperwork is not listed, send it as a sample.

  • InvoicesSupplier and customer invoices with header fields and lines, matched to orders and receipts.
  • CMRsConsignment notes with parties, goods, weights and remarks, checked against the order.
  • OrdersTransport and sales orders from e-mail and attachments, including mails that hold several orders.
  • Customs documentsCommercial invoices, packing lists and certificates, compared with each other before a declaration.
  • Delivery notesDelivery notes and signed proofs, linked to the order and the invoice they belong to.
Document automationIllustration

Extracted fields

  • SupplierDemo supplier
  • Document numberINV-10428
  • Date9 Nov 2026
  • VAT€184.14
  • Total€1,061.00
  • ReferencePO-4471Check

What we automate

What we automate, in practice

Four kinds of paperwork the software reads: documents, invoices, customs files and orders. Every result is checked against your own data, and a person approves the exceptions.

NexOps workspaceCMR and shipping documentstoday · 10:42Demo data
cmr-55101.jpgPhoto from the driver · 10:38
CMRCMR consignment note
1 SenderDemo Shipper, Tilburg (NL)
2 ConsigneeDemo Retail, Duisburg (DE)
6 to 12 Goods18 pallets, general cargo, 9,300 kg
4 Place and dateTilburg, 12/6
22 Sender
23 Carrier
24 ConsigneeSignature missing

Trip

T-8809

DeliveredCannot be invoiced yet
Route
Tilburg → Duisburg
Order
ORD-2030
Truck
Truck 9
Document
CMR-55101Not receivedReceivedIncomplete

Task

Ask driver for signed copy

Assigned to PlannerDue today

3 trips cannot be invoiced yet. The planner sees which signature or line is missing.

03 / How it works

From document to your system

One pipeline for every document type, with a person at the points that need judgement.

  1. Receive

    Documents arrive from a mailbox, a folder, a portal or an API, and are sorted by type.

  2. Read and extract

    AI reads the document and extracts the fields you need, each with a confidence level.

  3. Check

    Rules compare the fields with your master data and with the other documents of the same order or shipment.

  4. Human check

    Doubtful fields and failed checks go to a review screen. A person corrects, and the audit trail records it.

  5. Export

    Validated data goes to your ERP, TMS or accounting system through its interface, by API, webhook or file.

04 / Where it runs

In your own environment

Documents hold personal and commercial data, so where the processing runs is part of the design.

  1. Your documentsMailbox, folder, API

  2. Your own environment

    1. Your Azure tenantPrivate networking
    2. Self-hostedOpen-weight models
  3. Your ERP or TMSValidated data
  • In your own Azure tenant, with private networking and access through your identity groups
  • Or self-hosted on infrastructure you control, using open-weight models when data must not go to an external service
  • We do not send your documents to external AI services without your written agreement
  • Documents and extracted data stay under your retention rules, with an audit trail of every correction

Sovereign and self-hosted AI See the document AI showcase

05 / Sample test

Send us 3 sample documents

The quickest way to see what AI can do with your paperwork is to try it on three real documents.

What you get back

  • A short call in which we show what our AI extracts from your documents
  • Which fields it reads with confidence, and where it is unsure
  • Which checks would catch errors, and where a person should review
  • What a pilot on this document type would involve

How we handle your documents

We use your details only to reply and to run this test. We do not use your documents to train any model and we do not share them with third parties. We delete them after the call unless you agree that we keep them for a pilot. Please remove personal data that is not needed to judge the layout. To have your details removed, write to info@nexops.nl.

Request the sample test

All fields are required unless marked optional.

Prefer e-mail? Write to info@nexops.nl

Estimate

Estimate the time you could free

Enter your own numbers. The calculator multiplies them and shows the result. It has no default figures of its own.

Use your own count, for example from last month.

Count the time people spend reading, keying and checking one document.

Salary plus overhead, for the people who do this work.

Your estimate

Fill in the three numbers and set the share to see your estimate.

06 / Proof

Related work

Outcomes are quoted from the case study. Your result depends on your documents, your systems and your starting point.

All projects

FAQ

Questions about this service

Which documents can you read?

Invoices, CMRs, orders, customs documents and delivery notes are typical. Other structured business documents usually work too. Send a sample and we say what is realistic.

Do you need templates for each supplier?

No. The AI reads layouts it has not seen before. A person reviews doubtful fields, and each correction is recorded so that the checks and rules can improve.

How accurate is it?

We do not quote a general figure, because accuracy depends on your documents. The sample test and a pilot measure it on your own paperwork, field by field.

Where do the documents go?

Processing runs in your own Azure tenant or on infrastructure you control. We do not send documents to external AI services without your written agreement.

Can it export to our ERP or TMS?

Yes, through the interfaces of systems such as Exact, AFAS, SAP or Microsoft Dynamics, or by API, webhook or file. We confirm what your version allows in discovery.

What happens to the three sample documents?

They are used only for the test, never to train a model, and deleted after the call unless you agree otherwise. You can also ask for a data processing agreement first.

Next step

Ready to see it on your documents?

Send us three samples, or describe the document stream you want to automate. We will say what is realistic.

Book a callSend a messageor email info@nexops.nl directly

Currently accepting projects for Q4 2026